As the pandemic grows it becomes more difficult for nonprofit board members to meet in person to discuss pressing issues and offer strategic advice. As a result, more and more organizations are opting to hold virtual meetings during the crisis. While it may seem like an inconvenience but it could be a great opportunity for non-profit organizations to make their meetings more efficient and efficient.
In addition to lowering expenses, online meetings are more convenient for everyone attending. There is no hassle of battling traffic or schedules for meetings to manage or travel stress which can cause participants to become distracted during the meeting. This increases the probability of all board members attending virtual meetings as well as participating in discussions.
A good software for managing meetings will also let you record your meetings and then archive the minutes. Even if you cannot attend an event in person you are able to view the minutes and documents later. This will allow you to examine and evaluate your decisions and actions after the meeting has concluded.
Plan your virtual meetings in advance to ensure that they’re efficient and effective as you can. This includes making sure that the meeting will be held at the time that is comfortable for everyone. It is also important to ensure that everyone calls from a quiet location to reduce background noise. It is also crucial to conduct a roll-call at the start of the meeting in order to ensure that there is a sufficient quorum. In addition, you should make use of the meeting tool’s voting functions to ensure the audience is engaged and avoid having to resort to verbal or virtual “show of hands” votes.
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